Policies and Guidelines

 

POLICIES UNDER THE NEW NORMAL

 

Laboratory Work Processes

  1. A maximum of fourteen (14) students will be allowed in all laboratory rooms, except for the Research Laboratory which can accommodate thirteen (13) students only.
  2. For laboratory room reservation and for requests of reagents, apparatus, and materials students, faculty, and guests should fill up the form that are available at the Science Laboratory Web page and send it to the following
    • Manila Campus - sciencelab@sanbeda.edu.ph c/o Ms. Roda A. Reyes
    • Rizal Campus – jhs_sciencelab@sanbeda.edu.ph c/o Ms. Almira A. Pineda and shs_sciencelab@sanbeda.edu.ph c/o Ms. Benjelyn A. Inocencio
  3. Reservations and requests must be emailed at least two (2) days prior to the performance of the experiment. An acknowledgement note will be sent upon receipt of request. If the request will be cancelled, cancellation must be done within the two-day period.
  4. To avoid long queue of students and faculty in getting the requested materials in the laboratory office/workstation and stock room, the requested reagents, apparatus, and other materials will be brought to the classroom by the laboratory aides.
  5. Face to face and on-the-spot request for reagents, apparatus and materials will not be entertained.
  6. Ten (10) minutes of each class will be allotted for the laboratory aides to deliver & collect materials, as well as to disinfect the room after each use.
  7. To avoid close contact with one another the front door will be used for entry and the back door will be for exit.
  8. Doormat with Lysol is provided as a “step on” at the entrance door.
  9. Alcohol / sanitizer are made available at the entrance

 

Policy for Science Laboratory Personnel 

  1. Wear face shields & face masks during the following activities:
    1. Issuing of reagents, apparatus & equipment to the clientele
    2. Cleaning and disinfecting of the rooms and equipment
    3. Interacting with suppliers, teachers, students, and other visitors.
  2. Refill all alcohol/sanitizer dispensers.
  3. Return borrowed equipment to its respective storage area and cabinets after cleaning & disinfection. Equipment cannot be borrowed or used unless disinfected.
  4. Remove face shield only according to the demands of the work
  5. Disinfect all documents or packages coming from the supplier upon receipt.
  6. Clean and disinfect immediately the laboratory rooms before and after each class especially the doorknobs and working surfaces.

 

GUIDELINES FOR FACE-TO-FACE CLASSES

 

Professors/Faculty/Students must:

  1. Use the designated entry and exit doors.
  2. Wear laboratory gowns, face masks and face shields always. A student will not be allowed to enter the room if he/she fails to comply.
  3. Observe physical distancing.
  4. Step on the doormat with Lysol before entering the room.
  5. Disinfect hands with alcohol upon entry.
  6. Throw disposable gloves and face masks in the designated trash bin.
  7. Follow strictly the markers to maintain social distancing.
  8. Faculty members must inform the office upon dismissal of classes or after using the room.
  9. All equipment must be cleaned before leaving the room.

 

Policy for Guest/Supplier

  1. Guests must wear face shields and face masks upon entering the campus.
  2. Set an appointment for any transactions (product demo, promotion, deliveries, collection, etc.) via email at sciencelab@sanbeda.edu.ph.
  3. Walk-in suppliers will not be entertained.
  4. Supplies and materials delivered should be placed in the corridors or hallways/ point of entry of the Science laboratory for disinfection.

 

Guidelines for Reservation for the Online Use of Anatomage

  1. The priority users are the faculty members of the College of Medicine.
  2. Provide the office with the schedule of online classes.
  3. Fill out the downloadable form for the use of Anatomage.
  4. Requests must be submitted at least 2 days before the activity to avoid overlapping of schedule.
  5. Only one faculty member can use the Anatomage at the scheduled time.
  6. All science faculty members will be given the chance to use the equipment. The office would see to it that NO faculty monopolizes the use.

 

POLICY ON LENDING OF SCIENCE LABORATORY EQUIPMENT AND MATERIALS 

  1. Submit a Letter of Intent addressed to the Head of the Science Laboratories with the following information:
  • Title of the activity / experiment
  • Complete date and time of use

    The letter should be endorsed by the Subject Area Teacher and noted by the Coordinator.

  1. Fill-up the downloadable Requisition Form stating the complete list of equipment/ materials needed for the activity and attach it to your letter.

    Note: Only simple equipment and materials can be borrowed like beakers, digital balance, etc. fragile equipment / apparatus such as analytical balance, spectrophotometer and stereomicroscope are not loanable.

 

  1. Send the requested form via email 

     Manila Campus: sciencelab@sanbeda.edu.ph c/o Roda Reyes /Fresnediz C. Jimenez

      Rizal Campus: jhs_sciencelab@sanbeda.edu.ph c/o Almira A. Pineda

                           shs_sciencelab@sanbeda.edu.ph c/o Benjelyn Inocencio

  1. The acknowledgement note will be sent upon receipt of emails.
  2. File / Submit the Request Form two (2) days prior to the pick-up of materials, to give the Science Laboratory personnel enough time to prepare the materials you have requested. 
  3. Only parents of students are allowed to pick-up the reserved equipment and materials at the Science Lab from 7am-4pm, Monday to Friday only.
  4. Students must return the borrowed equipment and materials at the specified time. A maximum of five (5) days including Saturday and Sunday are given to the users, otherwise a fine of 200pesos per day will be charged for unreturned apparatus and equipment.
  5. In case of lost or damaged equipment, the student has to replace the item with the same kind. If replacement is not possible, the price of equipment plus the processing fee must be paid.
  6. Notify the office through email or text message for cancellation of reservation.

 

GUIDELINES ON THE USE OF SCIENCE LABORATORIES AND ONLINE RESOURCES FOR OUTSIDERS

  1. Submit a Letter of Intent addressed to the Dean/Principal of San Beda University thru the Head of the Science Laboratories with an endorsement from the Dean/Principal of the requesting institution. The letter should contain the title of the experiment, date, and time of use. For the use of Science Laboratories this must be submitted one (1) month before the activity's conduct and for online resources it must be submitted two (2) weeks before the activity.
  2. To minimize physical contact and interaction, students, faculty, and guests should fill up the forms that are available at the Science Lab Webpage. 

    Please send it via email to the following:

    Rizal Campus:

    jhs_sciencelab@sanbeda.edu.ph c/o Ms. Almira A. Pineda

    shs_sciencelab@sanbeda.edu.ph c/o Ms. Benjelyn A. Inocencio

    Manila Campus:

    sciencelab@sanbeda.edu.ph c/o  Ms. Roda A. Reyes/ Mrs. Fresnediz C.  Jimenez

  3. An acknowledgment is sent upon receipt of emails and approval of the request.
  4. Attach the downloadable Requisition form for the use of equipment (Anatomage) for online resources, or the form containing the complete list of reagents and apparatus needed for the activity to check their availability.
  5. Once approved, the laboratory technician sends the Science Laboratories safety protocol and guidelines on the use of SBU Science Laboratories and of the Anatomage through email.
  6. Notify the office through email or text message for cancellation of the reservation. Available slot may be given to the next person in line.
  7. All teachers and students should observe cleanliness and proper waste disposal. Follow instructions on the proper up-keep of the laboratories.
  8. All teachers and students must observe extreme care and precautionary measures in working in the laboratories. All air-conditioning units must be switched off when experiments involving chemicals or flame are conducted.

 

Guidelines on the use of the Anatomage for Online Classes

  1. Faculty members must download the Team Viewer application to access the Anatomage online.
  2. Fill out the downloadable form for the use of Anatomage.
  3. Requests must be submitted at least two 2 days before the activity to avoid overlapping of schedule.
  4. Provide the office with the schedule of your online classes.
  5. Only one faculty member can access the use of Anatomage at a given time, so the request must be made ahead of the schedule.

 

PROTOCOL ON THE USE OF LABORATORY ROOMS

  1. A maximum of 14 students will be allowed in all laboratory rooms, except for the Research Lab, which can only accommodate 13 students.
  2. For social distancing, please follow the markers (x marks).
  3. Wear face mask, face shield, and laboratory gown when performing experiments.
  4. Before leaving clean the working place and put all the used apparatus on the tray for easy checking/inspection.
  5. Vacate the room at least ten (10) minutes before the dismissal period to allow time for disinfection and for setting up the reagents and materials for the next class.
  6. Dispose used gloves and face masks in the designated trash bin.
  7. Wash hands before leaving the laboratory room.

 

Guidelines in Case of Breakages, Loss, or Damage of Equipment

In case of breakages, loss of parts, or damage of equipment the teacher in charge of the class is the one responsible for replacement or payment of said breakage, loss of parts, or damage on the equipment.